“Over the past four years I have teamed up with TMSi for an annual technology conference and they continue to amaze me year after year. With flair and efficiency, TMSi manages all the details of venue selection and management, guest arrivals and departures, break out sessions and evening entertainment, as well as supports the client and their team to make sure they are briefed on all aspects of budget and execution..."
—Cindy Williamson, Cindy Williamson Productions
Event Management Services
Comprehensive Capabilities
We approach each client’s program as one-of-a-kind and strategically customize our services to effectively meet your needs. Whether your goal is to outsource all or part of your event planning and management tasks, we ensure a seamless integration of our efforts with yours.
Our comprehensive capabilities include a host of services for your total event management solution.
- Program Development
- Program Logistics
- Marketing & Promotion
- Advance Attendee Services / Registration
- Receivables & Funds Management
- Communication Management
- Lead Generation & Tracking
- Event Set-up
- Attendee Support & VIP Services
- Speaker, Vendor & Exhibitor Support
- On-site Management, Staffing & Coordination
- Attendee, Session & Financial Reporting Analysis
- Post-Event Management Reporting
TMSi will make your event a joy, not a chore. Let us make your life easier, Contact Us today to discuss your upcoming event!
DESIGN:
Pre-Event Services—Define/Plan/Source
Program Development:
- Program Strategy
- Goals & Objectives
- Concept Development — Theme / Decor
- Areas of Responsibility
- Overall Plan / Timeline
- Sponsorship Benefit Packages
Program Logistics:
- Event Program Management
- Site Search, Selection & Inspection
- Venue & Vendor Contract Negotiation
- Main Contact for Venue(s)
- Hotel Room Block Planning
- Travel and Transportation — Air & Ground
- Group, Executive & VIP Travel
- Speaker Travel & Accommodations
- Space Planning / Floor Plan Design
- Meeting Room Set-Up
- Venue Décor
- Signage Requirements & Coordination
- Production & Staging Requirements
- Sponsor Requirements
- Coordinate Sponsorship Acknowledgements
- Technology / Computer Requirements
- Disability Services
- Menu Design & Coordination
- Food & Beverage Requirements
- Special Dietary Provisions
- Recruit & Arrange Speaker / Entertainment
- Social Events and Spousal Programs
- Tours and Leisure Programs
- Destination Management Services
- Production Schedules
- Audio / Visual Requirements
- Photographer
- Security Services
- Registration and Service Personnel
- Staffing Schedules
- Executive / VIP Arrangements
- Translation and Interpretation Requirements
Marketing & Promotion:
- Marketing Materials Design & Coordination
- Premium & Promotional Products Coordination
MONITOR:
Program Management Services—End to End
Advance Attendee Services / Registration:
- Online / Telephone Registration & Information Services
- 24-hour Registration & Information Services on Event Website
- Attendee e-Marketing and Confirmations
- Comprehensive Registration Data Capture
- Online / Manual Hotel Reservation Bookings
- Room Block Management & Daily Reporting
- Monitor & Manage Attendance Capacity for Sessions
- Monitor Attendance for Food & Beverage Numbers
Receivables & Funds Management:
- Create & Monitor Working Budget
- Invoice Reconciliation & Budget Reporting
- Registration Payment & Refund Processing
- Secure Credit Card Processing for USD & Foreign Currencies
- Bank Deposits & Wire Transfers
- Invoice Collections Processing
- Transfer of Registration Funds to Client Account
- Prepare Financial Statements
Communication Management:
- Event Program Management
- Event Website Strategy, Development, Delivery & Maintenance
- Web Hosting Solution that Allows Dynamic Client Updates
- Online Speaker & Presentation Management Tool
- Event Management Portal
- Registration / Lead Management Portal
- Customized Program Management Tools
Lead Generation & Tracking:
- Lead Generation, Tracking & Retrieval
- Attendee Session Tracking & Reporting
- Exhibitor Lead Generation & Tracking
DELIVER:
On-site Services
Event Set-Up:
- Oversee Venue Set-up — According to Floor Plan & Specifications
- Coordinate Vendor Set-Up
- Signage Coordination
- Monitor Arrival of Materials
- Verify Food & Beverage — Set-Up / Placement
- Verify Meeting Room Set-Ups
Attendee Support & VIP Services
- Registration & Information Services
- Badge Production & Distribution
- Room Block Management & Reporting
- Attendee Support & Management
- Attendee Session Tracking & Reporting
- Executive / VIP Services
- Coordinate Translation and Interpretation Services
- Session / Event Online Evaluation Forms & Collection
Speaker, Vendor & Exhibitor Support:
- Online Speaker & Presentation Management Tool
- Presentation & Speaker Support Staffing
- Vendor Support & Coordination
- Show Floor Services
- Exhibition Hall Management
On-site Management, Staffing & Coordination:
- Lead Event Manager — Primary Client Liaison
- Timeline Management — Agenda In Detail
- Traffic Flow Review
- Venue & Support Staff Coordination
- Transportation Coordination
- Troubleshooting
- Daily Reporting (Program Management Services)
Special Event Coordination:
- Social Events & Spousal Programs
- Tours & Leisure Programs
EVALUATE:
Pre- & Post-Event Analysis & Reporting
Attendee, Session & Financial Reporting Analysis:
- Post-Event Data Analysis & Evaluation
- Event Measurement & ROI Insight
Post-Event Management Reporting:
- Lead Generation ROI Insight
- Attendee Session Reports
- Financial Summary Reports
- Final Evaluation & Recommendations Report
Contact Us today to discuss your upcoming event!
Banner photo: Courtesy of Orlando World Center Marriott Resort.